Sitecore Content Hub : Sending emails to a UserGroup - Part 1

Planning to create triggers in Content Hub for sending emails automatically when an Asset is created or submitted for approval or deleted?

This article goes through the steps in details to setup automatic emails for activities on Asset. These email notifications are not enabled in Content Hub by default, however this is highly important for the authors and approvers who are managing multiple assets in Content Hub on a daily basis.

Creating triggers in Content Hub to automatically send emails when certain events occur, such as asset submission for approval, deletion, or creation, can be a powerful way to streamline communication and workflow processes. Here's a general outline of how you might set up these triggers:

Define Trigger Events: Determine which events should trigger an email notification. For example, you would like to trigger emails for asset submission for approval, deletion, and creation.
Configure Email Templates: Create email templates for each type of notification. These templates should include dynamic fields to personalize the email content, such as the asset name, submitter's name, etc.
Map Trigger Events to Email Templates: Associate each trigger event with the corresponding email template. Ensure that the necessary information is included in the email content to provide context for the recipient.
Test Triggers: Before deploying the triggers in a production environment, thoroughly test each trigger to ensure they are working as expected. This will help identify any potential issues or errors that need to be addressed.
Deploy Triggers: Once testing is complete and everything is functioning correctly, deploy the triggers in your Content Hub environment.
Monitor and Maintain: Regularly monitor the triggers to ensure they continue to work properly. Make any necessary adjustments or updates as your workflow evolves.By setting up triggers in Content Hub to automatically send emails based on specific events, you can streamline communication and notification processes, improving efficiency and ensuring timely responses to important events.

We cover the technical details on how to configure sending the emails in the next part of the article and below are the links to it. We cover

creating Scripts and Actions in Content Hub in Part 2 of the article
creating the Trigger in Part 3 and associating the trigger with the action and script created in Part 2 of the article.

Special mention to Vasiliy Fomichev for his blog on sending emails in Sitecore Content Hub as it helped me quite a lot in configuring the email Scripts.
Reference : https://www.cmsbestpractices.com/how-to-send-emails-in-sitecore-content-hub/